Information A-Z

Answers From A to Z

 

Acquisition Request

You may submit an acquisition request if you cannot find the item you are looking for in the library. Acquisition request forms are available at the library. We will acquire your item after reviewing our inventory logs and, if requested, let you know as soon as the item is available to be checked out.

Book Repairs

Please do not repair books or music scores yourself. Normal tape causes significant damage to the paper over the long-term. Please check the items for damage before checking them out.

Branches

In addition to the main library in Cologne, the library has branches at the campuses in Aachen (call number A-...), Wuppertal (call number W-…) and at the Center for Contemporary Dance (call numer T-...) that can be used to order materials should they not be available at the Cologne branch. If multiple copies of the materials are available at multiple branches, please order the copy at your campus branch.

Change of Address

Please inform the library immediately if you have a change of address. Always provide the mailing address where library mail should be sent to you.

Circulation Desk

You may check out or return items at the circulation desk. Please be sure to return the items completely and on time.

New students, faculty, and staff with a valid student or staff identification card may open a user account at the circulation desk.

Complete Editions

The library’s complete editions (call number D) can only be viewed at the library. If permitted, however, they may also be copied using the library’s special scanner.

Copiers

A copier is available in the library. You can use the copier as long as you have a copy card, which can be obtained at the mailroom (Room 5). A second copier is located in the mezzanine.

Copyrights

We recommend that library users be familiar with the current copyright law (http://bundesrecht.juris.de/urhg/index.html) when using the library materials.

Course Catalog

The current course catalog for the Hochschule für Musik und Tanz Köln is available online at the University’s website, and a printed version may be purchased at the library circulation desk. Printed course catalogs for other higher education music institutions as well as other institutions in Cologne are available in the reference library.

Course Reserves

Professors and instructors can request course reserves be made available for students. They will be made available in the reference library and students can use the course reserves just as any other materials in the reference library. Please direct any questions to the library staff.

Courtesy Reminders

An email notification is sent out three days before the due date reminding you to return or renew your checked out items. You may update your email address in your online account.

Databanks

Various databanks are accessible from the library network. These databanks include DigiBib, RILM, the Bibliographie des Musikschrifttums online, Oxford Music Online (New Grove), and JSTOR. Select databanks may also be accessed using DigiBib from home.

Diploma Theses

Most diploma theses from the University are included in the library’s inventory and may be checked out for one day.

Due Dates

Library materials may be on loan for the following periods:

CDs and records

Same day/only in the multimedia room

DVDs, CD-ROMs, videos

2 weeks/no renewals

Periodicals

2 weeks/no renewals

Books

4 weeks/up to three renewals

Music scores

8 weeks/up to three renewals

You may have a total of 40 items checked out simultaneously, but please do not order more than 15 per day.

Food and Beverages

Eating and drinking as well as smoking and using cellular phones is prohibited in the library.

Guest Users

Guest users currently cannot obtain a University identification card. However, guest users may place orders via mail, telephone, or order forms and check these materials out for the day in by presenting their personal identification card. Guest users should note our ordering times (see “Ordering”). Guests can use the library in accordance with the conditions listed under “Fee Regulations.”

ID Renewal

All students must renew their student ID card at the beginning of each semester if they wish to continue using the library. Simply renew your ID card at the circulation desk during normal library hours.

Information Desk

Please direct questions regarding the library, catalogs, or inventory to the employees at the circulation desk or our library team. You may also contact us via email or telephone.

Inter-Library Loans

Our library is not a part of the national inter-library loan system. However, inter-library loans are possible through the city and university libraries and Cologne city library.

Internet Access

Individuals affiliated with the University may request local Internet access for research purposes. To do so, please visit the circulation desk during library hours and fill out the Internet request form. Internet access will be granted the following day.

Inventory

The library’s total inventory, including all branches, comprises 132,000 music scores, 47,000 books on music, 106 ongoing periodical subscriptions, and more than 19,000 AV items.

Laptops

See Notebooks.

Late Fees

The following late fees will be imposed for overdue materials:

€2 per item up to 10 calendar days

€5 per item up to 20 calendar days

€10 per item up to 30 calendar days

€20 per item up to 40 calendar days

Please note that late fees incurred for books that have not been returned are only visible in the summary of checked-out items in your online account.

A late fee of €2 per item and day is imposed for any reference library item not returned before closing.

Late Penalties

All library users are sent a reminder when they miss their due date and late fees (see “Fees”) are then imposed. If the reminder is ignored, a second and third reminder are issued.

Please note that late fees will even be imposed if reminders and penalties are undeliverable because mailing/email addresses have not been updated.

Library Addresses

Cologne Campus

Director: Markus Ecker
Unter Krahnenbäumen 87
50668 Cologne
Germany
bibliothek@hfmt-koeln.de
Tel.: +49 (0)221 91 28 18-200 or -201 or -203
Fax: +49 (0)221 91 28 18-214

Aachen Campus

Contact person: Janine Ufer
Theaterplatz 16
52062 Aachen
Germany
Tel.: +49 (0) 2 41 47 57 12 20

Wuppertal Campus

Contact person: Janine Ufer
Sedanstrasse 15
42275 Wuppertal
Germany
Tel.: +49 (0) 20 23 71 50 15

Center for Contemporary Dance

Contact person: Rafaela Kreyenbrink
Turmstrasse 3-5
50733 Cologne
Germany
Tel.: +49 (0) 2 21 91 28 18-203 or -278

Library Classification

It is helpful to use the classification system when searching by category. The different classifications (books, audio materials, music scores) can be reviewed in the yellow binders at the library branches and through the “classification” (Systematik) link in the online catalog.

Library Stacks

About 97% of library materials are located in the library stacks and must be ordered for use. See “Reference library.”

Library Tours

Library tours explaining how to use the library are held at the beginning of each semester. Exact dates and times are made posted at the library and announced on the library’s homepage.

Loss of Property

Lost materials must be replaced including songs, CDs, etc.

Materials with Short Title Descriptions

Some of the materials, especially music scores, procured before 1996 are only listed with provisional short title descriptions in the online catalog. If you are unable to find the title you are looking for in the online catalog, please check the paper catalog. The transition to the online catalog will be complete in 2012.

Multimedia Room

Our multimedia room has five record players (two with USB ports), three CD players, and two cassette recorders for listening to audio materials. Digital copies of cassettes and records can also be made and CDs can be burned.

Notebooks

Personal notebooks/laptops may be used in the reading room. The Internet is also accessible using a WLAN connection (see “WLAN”). Notebooks may also be checked out for the day for use at the library from the circulation desk. (Financed through tuition fees).

Online Catalog

The inventory of all library branches is available in the online catalog, but a portion of the materials are only listed with provisional short title descriptions. The online catalog can be used to search for materials by category or by title and to order materials yourself (see “Ordering”).

Link to the online catalog.

Ordering

In order to check out books or other items, you must first order them (max. 15/day). Either click on the “Order/Reserve” button (Bestellen/Vormerken) right in the online catalog or write the item’s catalog number along with your name on a piece of paper and put it in the gray box on the floor of the catalog room. Please order the titles at your campus first.

Ordering and Pick-Up Times

During the Semester

Orders placed by 9:00 a.m., 12:30 p.m., and 1:30 p.m. can be picked up starting at 9:30 a.m., 1:30 p.m., and 2:30 p.m., respectively (except Fridays). Additional orders may be placed by 3:30 p.m. for pick up starting at 4:00 p.m. on Mondays and Thursdays.

During Semester Break

Orders placed by 11:00 a.m., 1:00 p.m., and 2:00 p.m. can be picked up starting at 12:00 p.m., 1:30 p.m., and 2:30 p.m., respectively (except Fridays).

An exception is made for CDs and records, which may be checked out immediately but must be returned the same day.

Paper Catalog

The paper catalog contains all items that were procured before 1996. Please refer to the paper catalog if you find only the title or segments of a title in the online catalog.

Password

You will need your loan number (found on your identification card) and a password to log into your user account. Your password consists of the eight digits of your birthday without any dashes (DDMMYYYY).

Performance Material

Only complete performance material (including all parts) may be checked out from the library. These materials are marked with the call numbers A and C.

Performance material may be checked out as long as other music scores. Please note that if performance material is needed for University concerts, it must be returned once the library requests so.

Periodicals

The library currently has more than 100 periodicals. A selection of current volumes is available in the reference library. Periodicals from the current year may be checked out for the day at the issuing desk after presenting an identification card. Older volumes must be ordered just as other items and can be checked out for 14 days. Current volumes of important periodicals are also available in the reference library.

Reference Library

The most important reference materials, books, periodicals, and bound sheet music are freely accessible in the reference library. After presenting your practice or personal identification card, these materials may be used for the remainder of the day.

Regulations of Use

By registering, you agree to the terms of use, which are displayed in the catalog room and on the library's homepage.

Renewals

As long as they are not already reserved, books and music scores may renewed up to three times at the circulation desk or via telephone, written notice, or through you online user account. As long as late fees remain unpaid, additional library materials may not be checked out. You may renew items until you exceed outstanding fees of €35.

Reserving Materials

Items that are checked out may be reserved.
You can find out yourself if the item can be reserved in the online catalog when ordering. This is not possible when using the paper catalog. You will receive a notice once the item is returned.

Un-enrolling

A signature from the library is required to un-enroll from the University. The signature can be obtained during normal operating hours at the circulation desk.

User Account

User accounts are accessible online. Log in to the online catalog using your loan number and password (DDMMYY) to get an overview of the items you have checked out and ordered or to renew items.

User ID

A student or staff identification card will suffice as a user ID.

WLAN

All individuals affiliated with the University may use the library’s WLAN network. The necessary information is available at the circulation desk as well as with the supervisor at the reference library.

Work Stations

The library houses twelve work stations in the reading room, four computer work stations reserved for online catalog searches, and two other computer work stations with internet access for other research activities.

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